industry
Higher Education
Key takeaways
- Efficient risk processes
- Automated risk ratings
- Mitigation focus
Situation
A leading higher education institution faced a common challenge in project management: ensuring comprehensive, consistent and efficient management of project risks. Its Project Managers (PMs) often spent considerable time manually compiling and entering risks, which detracted from their ability to focus on mitigation strategies.
This process was not only time-consuming but also inconsistent, relying heavily on individual PMs’ experiences and knowledge. Recognising the need for a more streamlined and standardised approach, this organisation collaborated with Sensei to develop a solution that would automate the creation of project risks based on responses to a risk questionnaire.
The work was undertaken as part of the organisation’s project and portfolio management transformation process. Instead of manually handling spreadsheet data, a Power Automate (PA) flow was created to pick up the information, calculate the risk ratings, and produce records directly within the Risk Register. This automation not only reduced administrative overhead for project managers but also ensured consistency and standardisation across the organisation in terms of risk management.
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